In Google Workspace, Shared Drive provides flexible shared storage because data is managed by the organization or team rather than being tied to an individual employee’s account.
Data Ownership: Files belong to the team/organization, not to an individual employee.
When an Employee Leaves: Files in Shared Drives remain available and are not lost with the employee’s personal account.
Access Permissions: Permissions can be assigned by role: Manager, Content Manager, Contributor, Commenter, and Viewer.
Internal Sharing: Add individual employees or Google Groups to a Shared Drive.
External Sharing: Businesses can allow or restrict external sharing based on Admin policies.
Limited-Access Folders: Create Limited-access folders to restrict sensitive documents to specific users or groups.
Team Collaboration: Multiple users can access, edit, and manage documents from computers or mobile devices.
Centralized Management: Admins/Managers can add or remove members and change access permissions.
Scalability: Create multiple Shared Drives by department, project, client, or business unit. Google also recommends organizing Shared Drives based on their intended purpose."