An employee leaving the company does not mean the business loses its data. With Google Workspace, Admins can manage accounts, transfer work-related data, and revoke access. In particular, data stored in Shared Drives belongs to the organization and is not tied to an individual employee’s account.
In Google Workspace, when an employee leaves the company, the business can revoke their access, retain their data, and transfer work-related data to another employee or the designated administrator.
A critical part of the employee offboarding process.
Employee Account: Suspend or archive the account to prevent login.
Gmail: Retain emails, migrate email data, or set up appropriate email forwarding.
Google Drive – My Drive: Transfer file ownership to another employee or Admin.
Shared Drive: Data belongs to the organization/team and remains available when an employee leaves.
Google Calendar: Transfer necessary calendar data and events.
Google Meet: Meet recordings stored in Drive can be retained depending on their storage location and ownership.
Google Chat: Apply appropriate data retention policies.
Access Control: Revoke access to Gmail, Drive, Meet, Chat, and other Workspace services.
Employee Data: Transfer, retain, archive, or delete data according to the company’s policies.